MINUTES
The Village of Evendale
Regular Council Meeting
August 14, 2008
The Village of Evendale Regular Council Meeting was called to order by Mayor Apking at 7:00 pm.
Roll call- The following council members were present: Ms. Carolyn Smiley-Robertson, Mr. Stiney Vonderhaar, Mr. Doug Lohmeier and Mr. John Ranz, Jr.. Mr. Bill Puthoff. and Mr. Jeff Albrinck were absent and excused. Also present were: Assistant to the Mayor, Jack Cameron; Village Engineer, James Jeffers; Village of Evendale Fire Chief, Rick Cruse; Recreation Director, Dave Nicholas; Village Solicitor, Tim Burke; Economic Developer, Linda Fitzgerald and Village Clerk, Barb Rohs.
Mayor Apking presented the consent calendar. Mr. Vonderhaar made the motion to accept the consent calendar, seconded by Mr. Lohmeier and unanimously approved.
Report of Mayor and Council Committees:
Mr. Lohmeier present the committee report for Fire, Recreation, Service, Engineering and GHF,. There was no farm representative at the Council Committee meeting but GHF has been made aware of questions for the October Council Committee meeting regarding funding renewal.
The street lights are installed on Reading Road.. Glendale Milford Rd / Reading Rd intersection work is to begin shortly. New street lights are being tested by Mr. Lohmeier’s house. The lights are much brighter and more energy efficient. Costs of the lights are $1250 per bulb and there are 110 poles in Evendale.
Mr. Ranz presented the Police, Finance and Administration report. The HIRT Committee, which is made up of employees and representatives from Horan and Associates had met and will be coming to the September Council Committee meeting with a preliminary report for 2009. Currently, the trend is a 15%- 16% increase in 2009 for medical insurance cost. The Police Department had 147 applicants for the advertised police positions. 93 took the test and 66 passed. In house interviews will begin shortly and candidates presented to the hiring committee by September.
Mayor Apking would like to present an ordinance in September for purchasing a single timer for the lights east of Glendale Milford road to St. Rita’s Lane. The total cost of $15,000 represents $7500 for equipment and $7500 for traffic studies.
Mr. Ranz questioned if we have already been awarded the money from the State of Ohio for the intersection. Mr. Jeffers stated that the Village has been awarded the grant and the Village’s portion is 10% and the State is 90%. Left hand turn lanes will be added on Glendale Milford Rd and “No Turn on Red” is being reviewed.
Mr. Vonderhaar announced that sign ups at the Cultural Arts Center are taking place and an Open House will be on September 6. At tonight’s council meeting we have a new signer, Beth O’Leary, who is an Evendale resident.
Presentation of Ordinances and Resolutions:
Representatives from MRDD were in attendance to address Ordinance # 08- 40. Craig Lander, Director of Business Service for MRDD; Preston Bartlett, Director of KIDD Center and Kevin Mawey, Facility Manager the MRDD were in attendance. Mr. Lander addressed Council regarding the new HVAC unit installed on their sidewalk that is used for egress in case of an evacuation of the building. The KIDD Center added two new rooms and an additional HVAC unit was needed. The new unit was installed on an existing sidewalk that was obtained by an easement some time ago. Mr. Bartlett wanted to make sure Council understands that the first easement was to increase the width of the sidewalk by one sidewalk width to accommodate multiple wheel chairs to evacuate to the parking lot. This easement allows for a
sidewalk to go around the new HVAC unit. A drawing was presented and reviewed. Mr. Lohmeier asked MRDD how they were able to but the new unit on Village property and why they would want to run the risk of having to move it if the adjacent property was developed. Mr. Lander asked if the Council would entertain MRDD purchasing that piece of the property were the sidewalk would be installed. Mayor Apking asked if the drawing was submitted to the building department before installation. Mr. Vonderhaar asked if a permit was issued. Mr. Cameron stated that a permit in needed for HVAC but a survey in not required. Mr. Bartlett brought the matter to the Village of Evendale attention after installation because of the need of a sidewalk. At that time a drawing was requested. Mr. Bartlett brought the matter to the Village’s attention because he realized the unit had gone over the sidewalk where a previous easement was given and for
the safety of the occupants and need for a large sidewalk for evacuation. Mr. Vonderhaar asked to go ahead and have a second reading. Mr. Lohmeier asked if the Building Department should require a legal survey if HVAC is being installed. Ms. Smiley-Robertson stated that the business owner has to assume that risk of putting their equipment on adjacent property and then being told to remove it. Mr. Lander stated that the MRDD is willing to take that risk.
#08-40 ORDINANCE AUTHORIZING MAYOR TO ENTER INTO AN AGREEMENT WITH THE MENTAL RETARDATION AND DEVELOPMENTAL DISABILITIES BOARD (MR/DD) OF HAMILTON COUNTY TO ALLOW AN ENCROACHMENT ONTO VILLAGE PROPERTY. Mayor Apking declared this the second reading.
Mayor Apking presented #08- 41 ORDINANCE INCREASING THE HOURLY RATE OF PAY FOR RALPH POMMERING, GENERAL LABORER IN THE SERVICE DEPARTMENT, AND DECLARING AN EMERGENCY. A motion to read Ordinance #08-41 by title only was made by Mr. Vonderhaar, seconded by Ms. Smiley-Robertson and unanimously approved on roll call. Mayor Apking declared this the first reading.
Mayor Apking presented #08- 42 ORDINANCE LEVYING UPON CERTAIN LOTS AND LANDS A CERTIFIED PROPERTY TAX LIEN FOR THE PAYMENT OF COSTS INCURRED BY THE VILLAGE OF EVENDALE FOR THE MAINTENANCE OF PROPERTY BY THE REMOVAL OF WEEDS AND LITTER AND DECLARING AN EMERGENCY. Discussion: A bill is being sent to property owners that yards have been maintained by service department or outside vendor. The Village has been maintaining the property on Otterbein for 6 years. Mr. Burke stated that the dollar amount on the ordinance is the actual cost to the Village. If they do not pay their bill then the Village is able to have Hamilton County put the amount on their property tax bill. Mr. Lohmeier stated that a few years ago Hamilton County Board of Health inspected the
Otterbein home but would not condemn the house. Mr. Lohmeier asked if the Brinton Trail property bill included fixing the fence. Mr. Cameron would look into the matter. A motion to read Ordinance #08-42 by title only was made by Mr. Ranz, seconded by Mr. Lohmeier and unanimously approved on roll call. Mayor Apking declared this the first reading.
Mayor Apking presented ORDINANCE #08-43 ORDINANCE AUTHORIZING SUPPLEMENTAL PAYMENTS TO THE VILLAGE OF EVENDALE SWIM COACHING STAFF AND DECLARING AN EMERGENCY. A motion to read Ordinance #08-43 by title only was made by Mr. Vonderhaar, seconded by Mr. Lohmeier and unanimously approved on roll call. Mayor Apking declared this the first reading.
Other business
The annual Town Meeting is on November 9th. Jeff Albrinck was selected to chair this event.
Mr. Ranz asked for an update on the progress that has been made with the Erickson Development and Glendale. Mr. Cameron addressed Council. A meeting with Glendale has been held to start outlining the services that will be needed and shared. Erickson will need to be involved in the process because they will be the 3rd party and have to be in agreement. Mr. Cameron will have an outline to Council at the September meeting regarding services. Mr. Ranz asked Mr. Burke if he thought legal council should attend these meetings. Mr. Burke stated not at this point. Mr. Burke did meet with Mr. Cameron to address issues before meeting with Glendale. If the Village moves forward, legal representations will be needed on all three sides. Mr. Ranz feels that we need to get all the
information so we can give Erickson an answer if we are going to move forward with this project. The Fire/ EMT service is the biggest expense that needs to be reviewed and discussed with Glendale. Ms. Fitzgerald addressed Council. She feels that it is not accurate to state that Glendale has not been providing information. By 8-15-08, there were be a report to Council stating the revenues and expenses on this project. Glendale has been very cooperative and meetings have been productive. Ms. Smiley-Robertson stated that she thought there would have been information in the August packet regarding the agreement between Glendale and Evendale.
Motion to adjourn the meeting and go into executive session was made by Mr. Vonderhaar, seconded by Mr. Lohmeier and unanimously approved on roll call.
Motion to adjourn the meeting was made by Mr. Vonderhaar, seconded by Mr. Lohmeier and unanimously approved on roll call.
Meeting adjourned at 8:30 PM.
_______________________
Mayor
Attest:
__________________________
Village Clerk
| 
